ISHLT 45th Annual Meeting & Scientific Sessions
Sunday, 27 April – Wednesday, 30 April, 2025
John B. Hynes Veterans Memorial Convention Center
Boston, MA USA
PLAN AHEAD, THE MEETING DAYS HAVE SHIFTED: ISHLT2025 is Sunday through Wednesday!
Exhibiting at ISHLT2025
The ISHLT Annual Meeting & Scientific Sessions is multidisciplinary, international, and one of the largest gatherings of healthcare practitioners, researchers, and allied health professionals focused on advanced treatment for end-stage heart and lung disease.
The Annual Meeting typically draws approximately 3,500 meeting participants from around the world. Over four days, these participants are immersed in the most sought-after research and latest technologies while sharing knowledge for the improvement of patient care.
Why Exhibit?
- Meet face-to face with medical professionals who are senior decision makers for cardiothoracic products and services.
- Increase visibility and strengthen your organization’s position in the industry.
- Establish your organization as a thought leader and valuable partner in the cardiothoracic space.
- Share your latest updates, products, services, and equipment pertinent to the fields of mechanical circulatory support, heart and lung transplantation, advanced heart and lung disease, transplant related infectious diseases, pulmonary hypertension, and related diseases and therapies.
- Build your contacts and strengthen or form relationships with consumers of a range of medical and pharmaceutical supplies, devices and services.
Who Attends?
*Meeting attendance based on North American meeting demographics.
Key Dates
December 2024
- Booth assignments will be made available.
- Registration opens.
Register Now
January 2025
- Freeman’s Exhibitor Services Kit will be available.
February 2025
- Tuesday, 4 February
- Last day to register for the meeting at the advanced reduced registration fee.
Register Now
- Last day to register for the meeting at the advanced reduced registration fee.
- Friday, 14 February
- Deadline to submit Floorplans for 20x20 or 20X30 booths.
Submission site coming soon.
- Deadline to submit Floorplans for 20x20 or 20X30 booths.
March 2025
- Tuesday, 4 March
- Receipt of advance shipments begins.
Freeman will begin accepting shipments to their advanced warehouse. The warehouse accepts shipments Monday – Friday from 8:00 a.m. – 4:00 p.m. EDT.
Shipping Information
- Receipt of advance shipments begins.
- Thursday, 13 March
- Thursday, 27 March
- Freeman service orders discount deadline.
Exhibitor Ordering Information - Advanced warehouse shipping deadline.
Any shipment received after this date will incur additional charges. - Hotel reservation deadline
Book Hotels - Deadline to submit Certificate of Insurance.
This is a requirement for all exhibitors. ISHLT must have a Certificate of Insurance (COI) on file. If you have not provided a COI, you will be prohibited from setting up your exhibit booth. - Deadline to submit Exhibitor Appointed Contractor (EAC) notification. *Fees will apply.
Submission site coming soon!
- Freeman service orders discount deadline.
How to Exhibit
Exhibition at ISHLT2025 is open to companies displaying products or services related to the field of advanced heart and lung failure and mechanical circulatory support, and of professional interest/benefit to the meeting attendees.
To get started exhibiting at ISHLT2025, submit an Exhibitor Application & Contract along with full payment. Email and fax applications will not be accepted—you must apply online using the linked form.
Booth Assignment Policies
- Priority will be extended to previous ISHLT Annual Meeting exhibitors and supporters, and organizations’ total support of the society will be considered when assigning exhibit space.
- The date payment has been received in full, not the date your booth application was submitted, will be used to determine your place in line for priority booth assignment.
- To avoid being assigned adjacent to a specific company and/or competitor, be sure to list the complete company name(s) on your application. Careful consideration will be given to these requests but are not guaranteed.
- ISHLT reserves the right to determine final booth assignments.
- Booth assignments will be made by December 2024.
SUBMIT AN APPLICATION IMMEDIATELY
or no later than Friday, 8 November, 2024 to hold your place in the queue.
SPACE AT THE ANNUAL MEETING & SCIENTIFIC SESSIONS FILLS UP QUICKLY.
Meeting Location
John B. Hynes Veterans Memorial Convention Center
900 Boylston St Boston, MA 02115 USA
Exhibit Hall Location
Exhibits will be featured in Exhibit Hall D, on Floor 2 of the Convention Center.
Booth Pricing and Specifications
Booth Cost
10' x 10' In-line Booth
$4,000 USD
10' x 10' Corner Booth
SOLD OUT
10' x 20' Booth
SOLD OUT
20' x 20' Island Booth
SOLD OUT
20' x 30' Island Booth
SOLD OUT
10’ x 10’ (100 sq. ft.) and 10’ x 20’ (200 sq. ft.)
Booth Package Includes:
- An identification sign listing the company name
- 8’ high draped back wall and 3’ high draped side rails
- General security guard service for the entire hall
- Directory listing in the ISHLT2025 mobile app
NOTE: Exhibitors are responsible for updating their profile and company information in the mobile app. - Complimentary exhibitor badges will be allotted per booth size as follows:
(Personnel must be employed by the exhibiting company; allows access to the exhibit hall, poster hall, and General Sessions only.)- 10’ x 10’: Five (5) complimentary exhibit hall only badges per 100 sq. ft.
- 10’ x 20’: Ten (10) complimentary exhibit hall only badges per 200 sq. ft.
- Additional Exhibit Booth Staff badges with access to the exhibit hall, poster hall, and General Sessions can be purchased for $75 USD each.
- Exhibiting company employees/consultants who wish to attend scientific sessions must register for the meeting by purchasing an
- Exhibitor All Access Badge, which is a 10% discount off the standard Industry Registration Fee.
- One pre- and post-meeting registrant list of those who opted in to have their information shared with industry partners (lists include name, institution, city, state, country).
- For more information regarding Attendee List Usage, GDPR and CCPA Compliance see the exhibitor rules and regulations.
20’ x 20’ (400 sq. ft.) and 20’ x 30’ (600 sq. ft.)
Booth Package includes all 10' x 10' and 10' x 20' booth benefits, plus:
- Early access to the exhibit hall for booth building beginning 2:00 p.m., Friday, 25 April, by appointment.
- To reserve your time slot, email Lisa Collins at lisa.collins@ishlt.org.
- Complimentary exhibitor badges will be allotted per booth size as follows:
(Personnel must be employed by the exhibiting company; allows access to the exhibit hall, poster hall, and General Sessions only.)- 20’ x 20’: Twenty (20) complimentary exhibit hall only badges per 400 sq. ft.
- 20’ x 30’: Thirty (30) complimentary exhibit hall only badges per 600 sq. ft.
Additional Specifications
Booth Size and Height
- Minimum Booth Size: 10’ x 10’
*Some exceptions apply - Policies around booth height:
The exhibit hall ceiling height varies. Maximum island booth height permitted is 20’ to top of sign.- Hanging signage will only be allowed within island booths sized 20x20 or larger AND with advanced written approval from both ISHLT and Freeman.
- Exhibitors will be required to agree to additional rules and regulations prior to approval being granted by ISHLT and Freeman. More information can be found in the exhibitor rules and regulations.
- Inline and corner booths may not exceed a height of 8’. Indicate your booth height on the exhibit contract.
- Refer to the exhibition rules regarding exhibit booth configuration.
Carpet and Furnishings
- Exhibit hall is not carpeted. Exhibiting company must carpet booth at the cost to the exhibiting company.
- All furnishings, equipment, electrical, etc., required shall be at the expense and responsibility of the Exhibiting Company and may be ordered through the official Exhibitor Information and Services Manual, which will be distributed by Freeman in January 2025.